Reimbursement Procedure for NSF Travel Grant and NRL Student Fellowship

To get reimbursed please prepare the following:

  1. UMass Amherst invoice form

    Please fill in your name, address, and sign. You are the vendor. You do not have to fill in the purchase order, vendor code, or invoice.

    If you were awarded the NSF travel award, please enter $625 in the appropriate line. If you were awarded the NRL student fellowship, please enter $100 in the appropriate line.

    Please enter the total amount at the bottom. By signing you confirm that you registered for the conference or spent more than $625 on air travel.

  2. Original receipts

    For the NSF Travel Grant, please include the original ticket or the ticket receipt plus original boarding passes.

    For the NRL Student Fellowship, please include the original registration receipt.

  3. The appropriate IRS form

    • W-9 for US citizens
    • W-8BEN for non-US nationals, even if you live in the US (instructions)
      Note: Leave line 10 blank.

  4. If you are a citizen of a country other than the USA:

    • Photocopy of the picture page of your passport
    • If you live in the USA: photocopy of your visa stamp or green card
    • If you live outside of the USA: completed wire transfer form

Please send all materials to:

RSS Reimbursement c/o Priscilla Scott
Department of Computer Science
University of Massachusetts Amherst
140 Governors Drive
Amherst, MA 01003-9264

Incomplete submissions cannot be processed.